PROBLEM-SOLVING STRATEGIES IN TECHNICAL WRITING

It is not always appealing to always write just about technical information, whether it is in parts or in detail, especially when you are writing a technical document. If your thoughts are clearly communicated through your writing, then it is likely to be understood and read by a wider audience. So, as a writer you need to build a bridge to obliterate the gap that often lingers between the writer and the reader of any technical writing material.

For example, to win a bid, a company’s project developers need to write a proposal in order to convince their potential client that they are the best team suited for the job. Their entire presentation is focused around this. Precise development of connection between the presenters and the viewers or the readers will do the trick. It is necessarily to place clearly in your reports the methodology, resources used, final results and the compatibility with legal regulations. Statistics, appropriate data collection, graphs, illustrations and necessary reports also need to be placed along with the main report(s).

To make the report justifiably free to access and easy to connote, appropriate footnotes also need to be placed. At the end of the report a lucid bibliography should be given, indicating all the detailed sources used, otherwise you could be accused of plagiarism! Also, remember that overused sources can tarnish your originality and create unfathomable boredom, so keep your source-details neatly piled.

During the course of report development, several technicians’ reports, laboratory results and feasible study details of their job may come to light. You have to mention all these sources and provide them with their respective accreditation. Different equipment such as laboratory tools used, specialized machinery, and software programs all need to be analyzed specifically under their respective technical guidelines. All complex analyses must be coagulated in a solution-approach form.

In every aspect, a writer needs to build the connector or bridge in the way of conveying information. This has to be done in such a way that the reader relates with the technicalities of the subject, and grasps them with considerable ease. This is not all that easy, as every specialized field has its own complex mechanisms, not to mention the innumerable technical jargon involved! The key reminder is your target audience and their relative familiarity with the field. After this, the writer should take the role of a friendly mediator, and drive away any hostility the targeted reader may feel toward the materials conveyed. So, keep your approach warm and friendly, and nurture your reader-group with important and relevant information. Just like a layman would get bored to death with the sudden bombardment of unknown terminologies that he or she has never come across in life, a similar reaction can be expected from an advanced student in a particular field! That is why you should always keep your reader group a priority!

Since, even a slight edge of hostility could crack your readers’ interests, the task of the technical writer is really that of an able mediator. You cannot just push yourself to the keyboards or the pen without enough knowledge on your target reader-group. Instead of cooking up something ineffective, involve yourself in a step-by-step manner of approaching, interviewing, consulting recent statistics and doing relevant ground work on your target readership.