Planning a Document

Anyone who travels around a lot knows that planning contributes towards making the trip a success. Certainly, the unplanned jaunts and routes taken in a trip come as side-kicks or bonuses— in both ways, making your trip ripe in experience. However, without the bone structure of planning you will fall face-down-in-the-earth.

The foundations of any document are the planning of its “rhetorical strategy”. To get one’s point across to an array of audiences, as wide as possible, is the main focus of most document writers. One needs to be clear in purpose of the message to be conveyed through the project. When the purpose of the writing becomes clear, this becomes easily possible. Some of the major points involved in creating a successful document presentation include the following:

PURPOSE

AUDIENCE/READER/VIEWER

SPEAKING/WRITING TECHNIQUES

The PURPOSE here involves in asking yourself the aim of your report and the final effect that you want to convey .The essence of the writing depends on the way it is an effective deliverance of its content. A good writer sticks to the point without unnecessary dalliance though minute digressions, and is effective in supplying related anecdotes and examples to draw parallels.

While writing, keep in your thoughts who you are writing for. This is where the importance of READERS arise. Research and surveys on the needs and tastes of your readers can become a direction to taka, as well as making notes of your overview. You must not focus on a wider range, but target a particular group. You might even have to change your style and adjust your vocabulary in trying to cater towards your target readership. However, the basic aim and structure of your report fails if you make too many core compromises.

In the case of WRITING TECHNIQUES, you must adapt a strategic approach, categorize the different parts of your report taking time to think, and answer questions pertinent to each category. After you have done this initial stage of preparation, you will be confident and focused to go on with your writing. Organize your planning stages thinking about questions that are about to rise, resolving them and provide further clarification. Set the style, design, format and lay-out to attract the inquisitive mind.

Now, let us illustrate the above mentioned approach to writing, through the example of composing a job letter. Considering the purpose of the writing it is to be kept in mind that a resume highlights your strengths without indulgence into false-praise of yourself, which could lead to much embarrassment and ultimate rejection. However, you’ll also want to set up some positives that will help you stand out from a flurry of other applicants. Do your homework well, so that you’re not grounded in qualifications, abilities and mental strength required for the job. A half-hearted application will yield no responses.
In case of a job resume, your reader is probably a panel of very well-qualified and well-experience professionals in their field, so be wary of this.