Proofreading & Editing Blog For Students, Researchers, Business Professionals and Writers

14Dec/081

Wikipedia: Fact or Opinion?

I've just concluded a writing assignment of a deeply technical nature. The assignment was in two parts, first of all dealing with the need for Solvency II in the context of life insurance companies and secondly, the factors that persuaded the Massachusetts legislature to implement a mandatory universal healthcare system, the first US State to do so.

By now, you are probably thinking "What?" or yawning. For the curious, click on the links above and they will take you to Wikipedia for a brief overview.

This assignment is not totally uncharted territory for me; I hold UK life insurance professional qualifications so grasping the general view and identifying the issues did not mean I was stumbling around in the dark.

My research took me first of all to Google - inputting search terms that related to the topics produced the usual, incredibly long list of results and in both cases, Wikipedia was featured on the top page of my queries.

Now this is one time when you really need to question the value of an online resource such as Wikipedia. Equally, you could be using some other voluntarily compiled reference work such as DMOZ, but my point is, you must question what you are being told by your source no matter who is providing it.

29Nov/080

What are style guides?

Michael has covered the APA and MLA writing styles in an earlier post that you can find here. There are numerous writing styles and you should always check to ensure which style you will be using for a particular piece of work. Simply putting "Style guide" into Google or other search engine will throw up a whole list of these guides.

Every publication will have it's own writing style guide which you will be expected to follow for your own work if you expect to see it published. Fortunately, getting hold of a style guide is free if the publication has it stored online and is available for th elikes of you and me to download gratis. You can find the Guardian's here and for the academics, the Modern Humanities Research Association (MHRA) has their's here.

What are you going to uncover in these Style Guides?

28Nov/080

The Dynamics of Writing an Article: And How it Applies to Today

The art of writing articles has changed a bit due to the internet explosion. Yes, it still works the same way in many of the traditional venues. But, articles have changed mainly because of article submission sites and blogs.

Many people in the internet world consider blogs to be articles and in some ways they are. Blogs started as bits of information a writer intended to get across in an informal setting. Now, they are actually relied upon by many readers. If you Google a topic, you will find a hundred blogs compared to one authoritative site. And blogs have become very authoritative of themselves.

But, article submission sites such as EzineArticles and AssociatedContent have made it easy for anyone to write an article and get it published. I honestly love the internet and many of its venues for giving everyone the same leverage. There are things that need to be said and it’s critical that they get said at the right time. The internet offers everyone an instant voice for anyone who is willing to listen and I love that.

But, some art gets lost in the process. The years of college a journalist goes through and all the discipline that a writer suffers is thrown out of the window when just anyone can step up to the plate. People forget or were never taught the basics of article writing.

25Nov/080

When to Use Who and Whom

I thought it time to nobble this particular English language conundrum - when to use Who and when to use Whom.

Supaproofread has a section that goes into far more detail than I will here on this post and you can find it in the writing tips section here.

Who is a subjective pronoun that describes what or which person.

Whom is a pronoun that acts as an object for a verb or preceding preposition.

Phew!

In plain English please!!

A subjective pronoun is a word that is used when the person is a subject of the sentence. So, "I like fast cars but he doesn't" - "I" and "he" are subjective pronouns. We would ask "Who likes fast cars?" but not "Whom likes fast cars?"

A verb object is the person or thing the verb is acting on. So, "ERH flew the plane" has ERH as the subject, the verb is flying and the object is the plane. Except we would never refer to a plane as "whom" so how about "ERH flew her to Paris." In the latter case, "her" would be the object and so we would ask "With whom did ERH fly to Paris?"

Got that?

Here's a cheat tip then.

If you have a sentence using he/she then use "Who" and if it is him/her use "Whom".

24Nov/080

Writing the Dynamite Project Proposal

When you walk into a job interview, I certainly hope that you don’t wear jeans with holes in them and your favorite tee shirt. I hope you don’t slouch and talk to the interviewer like you would talk to your friends at a party. If you get my drift, you have to carry yourself into an interview showing respect and that includes what you wear and how you act.

It’s the same game in this online explosion. Just because you might be sitting in your shorts and sandals writing a project proposal doesn’t mean your proposal can be lacking in professionalism. You have to put your best foot forward and there are definite signals that will have your proposal flagged for the can or chosen for further consideration.

Content

The first thing in writing a project proposal is to identify what the client wants. Freelancers make the mistake of thinking that a template project proposal is all they need. I have to admit that it gets tedious writing the same things over and over. But, a good client does not want a template project proposal. They want to see a proposal that identifies their needs.

23Nov/080

Defeating Prevarication and Stating a Position Improves Your Credibility

You are a writer.

OR

In my opinion, as you use the written word, then perhaps you should be considered eligible for the title "writer".

Which statement makes you feel like you really are a writer? Me, telling you that you are a writer or me, waffling about an opinion I have, that maybe, possibly you can be called a writer?

It's not a hard decision to make. Stating a position clearly and straight to the point without any caveat or ambiguous language makes my position clear to a reader, waffling does not. Adding language such as "perhaps", "maybe" and Heaven forbid, "in my opinion" makes you appear to readers as if you are not sure of yourself or the position you are taking.

As a writer, you are taking a leadership role in the community of the written word. Many people may read your work, some may comment upon it, some may use it themselves but you as the creator of that piece of work have taken a lead at that point in order to deliver it to the written community. You are the leader so act like one. After all, if you do not truly believe in what you are creating, how can you expect anyone else to buy into your work?

22Nov/080

Being Professional: Comes Through in First Impressions

I once sat in agony as I read through a pile of project proposals. I was looking for my competition because I wanted the project that bad. I was willing to look for the one or two people I was going to have to beat to get it. When I found them, I was going to write my proposal so that it out-shined the others in all ways.

The humor of it all is that those proposals I was reading through didn’t reflect on me at all. They reflected on the other people who were trying to get my project. I should have been grateful that they were awful. But, I was still in agony because of what I was reading.

These are no lie, no punches pulled examples of the proposals I fished through:

“lets talk in detail.company profile attached.”

No, I’m not kidding. This proposal took all of five seconds to write…errors included. The first letter isn’t capitalized. A space doesn’t exist between the first and second sentence. And that just gets me started.

22Nov/080

The Language of Pop Culture – Should You Use Proper English Only?

Should we use street lingo in our writing or not? Is our use of fashionable vernacular simply lazy English or a case of reflecting reality and freeing expression from the constraints of grammar Nazi's?

There are as ever, two sides to the argument for and against the use of improper English; slang, street words, internet chat and text speak abbreviations; r u mad 4 it? G8!

Here is a comment reproduced from JTony on Lorelle Van Fossen's WordPress blogging blog:

"The tyrrany of language academicians is a constant thorn in the side of those who wish to communicate. Language is fluid, changing and evolving faster than any virus. Trying to keep language still is like trying to hold on to a single spot on a river… it cannot be done.The rule should be that if your intended audience can understand what you are writing, then you have accomplished what you need to. The only time you should avoid any form of “everyday speech” or “jargon” or anything else is if it is something your intended audience will not understand. It is all about the context of your readers, and nothing else applies.

18Nov/080

At The Bar of Writing Opinion

Writing is a skill you need to practice and experience; writing takes time and effort notwithstanding around in bars!

 

Before I get told off about a silly mistake with notwithstanding, that was deliberate.. honest ;)

 

You can read all you want about creating killer sales copy, erudite academic tracts, essays that garner top accolades and novels that bring tears to the eyes BUT unless you practice and actually "DO", none of these things will happen.

 

There is no substitute for actually writing; not only to produce work product but also to hone your skill. Just like a top athlete, you have to train every single day if you expect to be able to deliver the performance that is expected and reach your true writing potential.

 

A day without writing is a sad day for me. If I do not write, I get grumpy and moody while people around me notice it a lot more now than a couple of years ago when I became serious about writing as a career choice. That demonstrates one aspect of my own personal affinity for writing - I'm passionate about writing!

 

17Nov/080

Breaking Through the Archetype

The debate goes on over how many stories actually exist. It is said that contemporary writers can only produce spins on the basic story types. In other words, no matter how ingenious a writer is, even a great writer can only write a reproduction of a story contrived years ago.

Boy Meets Girl

Good versus Evil

The Good Ol’ Comedy

The debate actually gets a little more in depth, but that’s the gist. Some writers feel certain that we’ve exhausted every angle of the Boy Meets Girl story type. Any story that comes out now is only a spin-off of a story already told.

Sometimes, writers are correct. I mean, how many different ways can you tell Cinderella? And they keep coming. The trend these days is to make the story more real. I grew up on a cartoon version that interested me very little since I was into GI Joe and the Superheroes. But, recent stories of Cinderella have told a less magical, more realistic type of story that makes the audience think that the story could actually be true.

This trend has taken place with such stories as Snow White, Beauty and the Beast and The Wizard of Oz. Writers attempt to make the story come to life with realistic characters and a realistic story line. It’s the absolute reversal of years ago when the audience was hungry for fairy tales to escape the daily life.